Privacy Policy

The Club acts as a data processor and in doing so fully endorses and adheres to the principles of the General Data Protection Regulation (May 2018) and:

  • Only collects information needed for the administration of the Club.

  • Keeps the information secure.

  • Ensures the information is relevant and up to date.

  • Only holds as much information as we need and for as long as we need.

  • Requires members to ‘opt in’ to receive communications.

  • Disposes of information confidentially.

  • Upon request, allows members to see the information held.

 

Information Held:

Member information is securely stored on the Spond Club platform, which is protected by password access. This data is provided by members through application or renewal forms and includes the following details for each member or guardian: name, address, phone numbers, date of birth, and email address. When an individual ceases to be a member for any reason, their information is either deleted or deactivated.

Members who choose to join the club’s WhatsApp group provide and manage their own personal details within the app. This may include their name, phone number, and an optional profile picture. This information is held directly within the WhatsApp application and is not controlled by the club.

 

Use of Information by the Club:

Data is not and will never be passed to other third-parties or used in any way not directly related to Club activities. Members date of birth information held in Spond is only used to identify appropriate membership category for junior members.

 

Security/Privacy:

Important Club Documentation, none of which contains membership information, is held in a password-protected area, administered by the elected Club Secretary. The documents are only accessible to the Officers of the Club (Club Chair, Vice Chair, Club Secretary, Membership Secretary, Treasurer and other key Committee Members).

WhatsApp privacy details can be found at: https://www.whatsapp.com/privacy

 

Right to see information held by the Club:

Members may contact the Club Chair to see a copy of their personal information held by the Club.